Page 11 - Procurement guidelines for smart sustainable cities - A U4SSC deliverable

Figure 30: Equipment provided to schools to support digital learning ...................................................82
Figure 31: Innovative procurement approach .............................................................................................85
Figure 32: Māori women learning about procurement at the He Waka Eke Noa organization,
South Auckland ................................................................................................................................................87
Figure 33: Government e-Market Place ........................................................................................................93
Figure 34: Promotional image outlining the benefits of GeM ...................................................................96
Figure 35: Nigeria Introduces e-procurement system ................................................................................97
Figure 36: e-Procurement platform ...............................................................................................................99
Figure 37: A new approach to enhance supplier relationship in smart city project ............................. 119
Figure 38: Gaoxin district in Hefei city ....................................................................................................... 121
Figure 39: “Suishenban” in Shanghai ......................................................................................................... 122
Figure 40: Mexico’s National Digital Platform ........................................................................................... 124
Figure 41: SESNA’s dashboard illustrating how each state is delivering open data ............................ 126
Figure 42: An illustration from the video promoting the new tools library ........................................... 127

List of tables

Tables
Table 1: Dos and don’ts-defining an emergency (Digital Buying Guide) .................................................32
Table 2: Dos and don’ts-planning for an emergency (Digital Buying Guide) ..........................................34
Table 3: Dos and don’ts-Prioritize needs (Digital Buying Guide) ..............................................................35
Table 4: Dos and don’ts-Engage with and support suppliers (Digital Buying Guide) ............................37
Table 5: Dos and don’ts-Use emergency or accelerated procedure (Digital Buying Guide) ................39
Table 6: Dos and don’ts-Ensure value for money (Digital Buying Guide) ................................................45
Table 7: Dos and don’ts-Monitoring and evaluation (Digital Buying Guide) ...........................................46
Table 8: Dos and don’ts-Return to sustainable buying ...............................................................................52
Table 9: Dos and don’ts-Work as a team ......................................................................................................54
Table 10: Dos and don’ts-Understand user needs (Digital Buying Guide) ..............................................62
Table 11: Dos and don’ts-Share information early (Digital Buying Guide)...............................................68
Table 12: Dos and don’ts-Define outcomes .................................................................................................84
Table 13: Dos and don’ts-Estimate costs ......................................................................................................91
Table 14: Dos and don’ts-Use digital buying tools .....................................................................................93
Table 15: Dos and don’ts-Simplify contracts ............................................................................................. 102
Table 16: Dos and don’ts-Choose an approach ....................................................................................... 103
Table 17: Dos and don’ts-Write requirements .......................................................................................... 105
Table 18: Dos and don’ts-Write evaluation criteria .................................................................................. 107
Table 19: Dos and don’ts-Advertise the opportunity ............................................................................... 109
Table 20: Dos and don’ts-Answer supplier questions ............................................................................. 110
Table 21: Dos and don’ts – Shortlisting suppliers ..................................................................................... 112
Table 22: Dos and don’ts-Evaluate suppliers ............................................................................................ 114

Procurement guidelines for smart sustainable cities | May 2023 ix